Residence Hall Closure Updates

Dear Students, Parents, and Families,

 

During this time of change, I wanted to provide you with as much information as possible about residence hall closure and future operations.

Residence Hall Closures

Housing & Residence Life (HRL) will cease normal operations effective at 5 p.m. on Sunday, March 22.  Students will need to fully vacate their rooms, including those students currently housed in Vue53, by this date.  For students who have been approved for Spring Break Housing, move out needs to be completed by 12 p.m. on Sunday, March 29. 

We recognize that the limited advance notice of our closure may mean that students and their families need extended access.  Accordingly, our residence halls will be accessible for parents and students to complete their moves until 12 p.m. on Sunday, March 29.  HRL is providing a limited number of boxes and tape for students to pick up at the residence hall desks.  Storage within our residence halls will be open extended hours beginning this week until March 22, or until we reach capacity, and we will have trash receptacles onsite beginning Friday, March 13, for disposal of unwanted items.

Remaining On Campus

HRL recognizes that for some students it is not possible to travel home due to coronavirus-related travel restrictions.  For students in this situation, Housing & Residence Life will offer housing and dining for the spring quarter.  To inform HRL of this need, students must complete the Spring Quarter Exception Housing application located in their myHousing portal: https://uchicago.starrezhousing.com/StarRezPortalX no later than 12 p.m. on Wednesday, March 18. 

Students who have extenuating circumstances and wish to be permitted to remain on campus during spring quarter must also complete the Spring Quarter Exception Housing application.  These applications will be reviewed and granted on a case-by-case basis.  To apply, please complete the Spring Quarter Exception Housing application located in the myHousing portal: https://uchicago.starrezhousing.com/StarRezPortalX no later than 12 p.m. on Wednesday, March 18 .

Storage and Shipping

If you have already departed from campus for the quarter, you are not eligible for on-campus storage.  HRL will make arrangements for you to return to campus and retrieve your items during the spring quarter or, alternatively, we can have your belongings packed and shipped to you and bill your bursar’s account.  Please contact housing@uchicago.edu if this situation applies to you.

Additional Information

For additional information, please see the FAQs on the HRL website for answers to anticipated questions.

This is an unprecedented course of action for HRL and the University and we know with change can come uncertainty.  We appreciate your patience as we navigate through early closure, and will continue to provide updates as they become available. 

 

Warmly,

Sophia R. Chaknis

Executive Director, Housing & Residence Life

Spring Closure 2020 FAQs

When do I need to be checked out of my on-campus housing?

Normal HRL operations will cease on Sunday, March 22.  HRL is advising all students to vacate and remove all of their belongings by 5pm on this date.

 

What if I can’t vacate completely by 5pm, Sunday, March 22?

HRL recognizes that this move out date may not be feasible for everyone.  Students who need a move out extension (not a housing extension) should contact the Assistant Director of Residence Life who oversees their community.

Burton Judson:  S. Mason – mason@uchicago.edu

Campus North/Vue53– Jacqui Payne -paynej@uchicago.edu

Granville-Grossman– Jessica Beaver-Hollman- jbeaverhollman@uchicago.edu

International House/Stony Island– Shevy Booze-sbooze@uchicago.edu

Max Palevsky– Chris Hardin-chardin@uchicago.edu

Snell-Hitchcock– Jessica Beaver-Hollman- jbeaverhollman@uchicago.edu

 

I want to stay on campus for Spring Quarter.  Is that possible?

Students with a permanent address in COVID-19-related travel restricted countries should complete the Spring Quarter Exception application via the Housing portal

https://uchicago.starrezhousing.com/StarRezPortalX

After logging in, students should select Applications from the menu bar and then choose the Spring Quarter Exception Housing application.

 

Additionally, students with extreme circumstances will receive consideration for possible Spring Quarter housing.  Students must complete the Spring Quarter Exception application via the Housing portal

 https://uchicago.starrezhousing.com/StarRezPortalX

After logging in, students should select Applications from the menu bar and then choose the Spring Quarter Exception Housing application.

 

What are my dining options if I am approved to stay?

Students approved to stay on campus will be required to be on a board plan and there will dining available.   Once the location and hours of operation are provided by UChicago Dining, HRL will distribute this information.

 

I’ve already left campus, how do I get my belongings?

HRL will establish a time during the spring quarter that you may return to campus and retrieve your belongings.

Alternatively, your belongings can be packed and shipped to your permanent address by HRL.  Your bursar’s account will be billed the cost of packing and shipping

N.B. Students who have already departed for the Winter Quarter are not eligible for HRL storage

 

I am leaving campus can I store my belongings in my Residence Hall?

Storage will be available, as always, on a first come, first served basis.  Students are permitted to store five boxes (or four boxes and a defrosted micro-fridge) in their respective trunk rooms.  HRL will be extending storage access hours and those hours will be posted at each desk.

Graduating students and students planning to move off-campus fall quarter are not permitted to store their belongings.

 

I need a box or two…what do I do?

HRL has purchased boxes that will be available at your Residence Hall front desk.  Please ask the desk staff to provide you with one or two.  There is also tape available at the desks!

 

What about room and board costs?
Room and board costs will be waived for the remainder of the year for all students leaving campus and completely vacating their residence hall 

 

Am I eligible for Financial Aid?

Students will continue to receive their financial aid and stipends.

 

What about my housing for next year?  How do I select a room?

HRL is working on being able to provide an on-line method for all returning students to select their room.  We will reach out to you directly with information as things evolve.

Moving out..what else do I need to know?

  • When vacating your residence hall, we expect you to leave your room in a broom swept, trash free condition
  • You may store your bike in the bike storage rooms in your residence hall
  • Given the rapidly evolving situation HRL can not provide donation pick up for student move out; please remove and dispose of all unwanted items in the dumpsters provided (outside each residence hall)
  • Bedloft is communicating directly with all students who have rented a micro-fridge
  • HRL will work with the Smart Museum to return all “Art to Live With” directly to them- PLEASE leave your art in place in your locked room
  • MAIL? Please update your permanent address via the my.uchicago portal prior to your departure to reflect your mailing address

HRL will return all packages/mail received after 3/21

 

Still have questions or concerns? Please email housing@uchicago.edu