Assignments

Open Housing

We are committed to providing all students on-campus housing accommodations that are safe and inclusive. Our office is proud to offer Open Housing, also known as gender neutral/inclusive housing. All multi-occupancy spaces, with the exception of those that are part of a single sex floor or wing, may be occupied by students who prefer open housing accommodations.

Living with students of the opposite sex is a choice and not all students may be comfortable with such arrangements. No student will be assigned to such a space unless they specifically express interest. We also encourage students interested in open housing to discuss their preference with other individuals in their support network, including parents/guardians.

Resources

Open Housing Guidelines (Coming Soon)

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Room Changes

Students are permitted to change rooms between the 3rd and 7th weeks of the Autumn and Winter Quarters. A separate end-of-quarter room change process occurs between the 8th and 9th weeks of the Autumn and Winter Quarters for students who wish to move to expected vacancies that are resulting from other students who are graduating, taking a leave of absence or are studying abroad.

Students who wish to change rooms within their current House may either be pulled into a vacancy by another student or may “bid” on a vacancy by responding to House-wide emails when a vacancy occurs in their House. Students who wish to change Houses or Residence Halls may either be pulled into a vacancy by another student or complete and submit a General Waitlist Form. The sections below provide additional detail on the stages of the room change process.

Resources

Pull-Ins
When a vacancy occurs in a multi-occupancy space our office will email the remaining resident(s) and offer them an opportunity to pull-in another student to fill the vacancy. The remaining resident(s) will have 48 hours from the timestamp of our communication to identify another student to pull-in and notify our office of that student. Each remaining resident and the student being pulled in must email our office prior to the expiration of the pull-in window confirming the arrangement. If approved, our office will send an email to the student being pulled in to communicate next steps.

If the remaining resident(s) do not pull another student in to fill the vacancy, our office will proceed to the next step of the process, House Moves.

House Moves
When a vacancy occurs in a stand-alone single room or the remaining occupant(s) do not pull another student in to the fill the vacancy, our office will email all current residents of the House to offer them an opportunity to bid on the vacancy. The bidding window will extend 48 hours from the timestamp of our communication and at the conclusion, our office will offer the space to the student who has lived in the House the longest. If two or more students have lived in the House the same length of time, the student enrolled in the College the longest will be used to break the tie. If two of more students have lived in the House and been enrolled in the College the same length of time, a random draw by our office will determine the bidding process. Once the successful student from the bidding process has been identified, our office will send them an email to communicate next steps.

If no student bids on the vacancy, our office will proceed to the final step of the process, General Waitlist Moves.

General Waitlist Moves

The final step in the room change process is offering the vacancy to students on the General Waitlist. Students are ordered on the waitlist based on the date their form was received by our office. When a room change offer can be extended, an email will be sent to the next student on the waitlist and they will be provided 48 hours to make a decision. Upon acceptance, our office will send the student another email to communicate next steps.

Students may add themselves to the General Waitlist by visiting our office during normal business hours. The waitlist opens the Monday of Orientation Week. All forms submitted during the first week the waitlist is open are randomized to determine a student’s position on the waitlist. Forms submitted after Orientation Week are added in the order in which they are received.

Room Swaps

In addition to the standard room change process above, students may also choose to swap rooms with one another. Room swap requests require all residents (including room/suitemates) to email our office agreeing to the arrangement. If approved, our office will send emails to the students who are swapping to communicate next steps.

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Housing Contract

In order to live on-campus, a student must have a signed (electronic or written) housing contract. The housing contract is legally and financially binding. Once signed, the Housing Preference Contract Form commits a student to living on-campus for an entire academic year, according to the Terms & Conditions of Residency.

Contract terminations initiated by residents, regardless of the reason, are not automatic and require that you adhere to the petition processes described below, or find another eligible student to assume your contract via the contract reassignment process.

Reasons for requesting a termination of your housing contract usually include one of the following:

  • University withdrawal or leave of absence
  • Graduating at the end of the Autumn or Winter quarters
  • Studying abroad
  • Medical/psychological (need-based)
  • Financial (need-based)

Students requesting to terminate their housing contract due to discontinuing enrollment (withdrawal/leave of absence), graduating at the end of the Autumn or Winter quarters, or studying abroad are required to submit appropriate departure materials to Housing & Residence Life prior to moving out. These materials may be obtained by emailing our office. 

Students requesting to terminate their housing contract due to medical/psychological/financial need are required to schedule a meeting with the Senior Associate Director of Occupancy & Administration to discuss their circumstances. During this meeting, a determination will be made on the viability of success in the housing contract petition process and the student will be advised of next steps. Students should be prepared to provide additional documentation to support their request and may also be referred to other campus offices as part of the petition process.

Our office will not terminate a student’s housing contract for the purpose of moving off-campus. However, a student may attempt to re-assign their housing contract to another eligible student. Students are responsible for making contact with one another and must send individual emails to our office agreeing to the arrangement. Students should not enter into an off-campus lease until the re-assignment process is complete and official notification has been communicated to both students. Eligible students must be enrolled full-time in an undergraduate program at the University and not already be under contract with our office. Assuming the contract of another student will not result in receiving that student’s housing assignment. The student who is taking over the contract will be permitted to provide our office preferences that will be considered during the assignment process.

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Break Housing

Residence halls are closed during winter and spring breaks. Students who wish to stay during a break period must request break housing and be approved by the appropriate deadline. Break periods often afford our office an opportunity to perform preventative building maintenance and to that end, our office will communicate the residence hall(s) that will be open for break housing during the prior Spring Quarter. 

Approximately one month before each break, students will receive a communication outlining important information regarding hall closing. 

During breaks:

  • Residents must check out by 12 PM closing day unless they have been approved for break housing
  • If you are returning to housing for the following quarter, you may leave your belongings in your room
  • Access to residence halls will be limited to those approved for break housing
  • Overnight guests are not permitted during break periods

The winter break housing application process is now closed. Students who submitted applications will receive a decision via email by 5 PM on Monday, November 19.

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Room Selection

The annual room selection occurs during late Spring Quarter and allows current residents to select their rooms and roommates for the following academic year. Students living on-campus during the Spring Quarter, who follow the room selection process, are guaranteed a space in their current House for next academic year.

Room selection consists of 4 major processes:

House Lottery
This process is for students who wish to return to their same House for next academic year.
Hall Lottery
This process is for students who wish to return to a different House in their same hall for next academic year. The availability of space in Hall Lottery is contingent upon returning student rates from the House Lottery. Not all Houses will be available.
General Lottery
This process is for students who wish to return to a different hall for next academic year. The availability of space in the General Lottery is contingent upon returning student rates from the House Lottery and any spaces that are assigned during the Hall Lottery. Not all Houses and Halls will be available.
Off Campus Lottery
This process is for students living off-campus during the Spring Quarter who wish to return to on-campus housing for next academic year.

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Study Abroad & Leave of Absence

Students who will be leaving to study abroad will be contacted by our office in the quarter prior to their departure to communicate check-out procedures. Our office will reach out a second time during the quarter students are abroad to provide more information on how to secure on-campus housing after returning from their study abroad program. Only those students studying abroad who have submitted a housing contract for the quarter after their program are permitted to store belongings on-campus during the time they are abroad.

During the course of their enrollment, a student may find the need to take a voluntary leave of absence. These decisions generally surround personal situations that require a student to take some time away from campus before resuming their studies. In either case, the student will not be permitted to remain in on-campus housing during their period of leave and must make arrangements to move out of their residence hall within 5 business days of the start of their leave of absence. Our office will communicate departure information via email with students when we are made aware of a change in the student’s enrollment status. Room and meal plan charges will be pro-rated to reflect the amount of time the student was living on-campus. These adjustments will occur after the student has moved out and only once they have submitted all necessary departure materials and our office has confirmed their departure.

Students wishing to return to on-campus housing after a leave of absence should email our office to request a housing contract. Assignments are generally made over break periods (summer, winter, spring) for the following quarter. Our office will make an assignment for these students only after receiving confirmation that they have been approved to resume studies by the College.

While our office makes a concerted effort to consider a student’s housing preferences during the assignment process, we cannot guarantee a student’s return to their former House, Hall, or to a specific room or room type. All of these preferences are influenced by space availability and overall demand for housing.

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Graduating Students & Convocation Workers
All residence halls close on the Friday of finals week during the Spring Quarter. Only students graduating at the end of the Spring Quarter or those working to support Convocation, and have received advance approval from our office, are permitted to remain in on-campus housing until 12 PM of the day after Convocation. We encourage students to make their departure and travel plans in advance, as move-out extensions are not possible.

Graduating students and Convocation student worker staff remaining in the residence halls are subject to the following guidelines:

  • Make arrangements to remove any previously stored items from hall storage prior to finals week, as these items will be inaccessible once returning students begin placing items into storage rooms for the following academic year
  • Students working to support Convocation who are returning to on-campus housing the following academic year should place items into storage rooms during finals week, as once rooms become full, no additional items will be accepted for storage
  • Students may not store items in their room for other students
  • Students must continue to tap their student ID at residence hall entrances and front desks until they move out
  • No more than 4 guests, who are not immediate family, are permitted to visit at one time. All guests must be met in the lobby by their student host, who remains responsible for them during the duration of their visit. Overnight guests, regardless of relationship to student, are not permitted
  • Parties are not permitted

In the event that Housing & Residence Life is notified that a student has had a change to their graduation plans and will no longer be graduating, they will be required to move out of the residence halls by 3 PM on the Friday of finals week.

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